{"id":1726,"date":"2021-10-12T13:30:00","date_gmt":"2021-10-12T13:30:00","guid":{"rendered":"https:\/\/help.insperity.com\/bps\/?post_type=ht_kb&#038;p=1726"},"modified":"2025-05-27T13:55:51","modified_gmt":"2025-05-27T13:55:51","slug":"how-to-terminate-an-employee-in-time-and-attendance","status":"publish","type":"ht_kb","link":"https:\/\/help.insperity.com\/bps\/knowledge-base\/how-to-terminate-an-employee-in-time-and-attendance\/","title":{"rendered":"How to terminate an employee in Time and Attendance"},"content":{"rendered":"\n<p>This article is for terminating an employee in Time and Attendance. If you are a\u00a0client of the Insperity\u00ae <strong>HR<\/strong>360 solution, employee terminations are performed through Insperity Premier. Please contact your payroll specialist if you have any questions about how to make this update.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Terminating an employee<\/h2>\n\n\n\n<p>The Employee Termination Wizard will guide you through terminating an employee. The employee will still be accessible to be rehired, as appropriate.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click on <strong>Employee Maintenance<\/strong> in your navigation panel.<\/li>\n\n\n\n<li>Click on <strong>Profile<\/strong> under <strong>Employee Information<\/strong> on the left side.<\/li>\n\n\n\n<li>Click on the <strong>Terminate button<\/strong> on the bottom left.\u00a0 This will display the \u2018Terminate Employee\u2019 wizard screen.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"624\" height=\"372\" src=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image.png\" alt=\"\" class=\"wp-image-1727\" srcset=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image.png 624w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-300x179.png 300w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-50x30.png 50w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-60x36.png 60w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-100x60.png 100w\" sizes=\"auto, (max-width: 624px) 100vw, 624px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\" \/>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"789\" height=\"364\" src=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-1.png\" alt=\"\" class=\"wp-image-1728\" srcset=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-1.png 789w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-1-300x138.png 300w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-1-768x354.png 768w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-1-50x23.png 50w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-1-60x28.png 60w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-1-100x46.png 100w\" sizes=\"auto, (max-width: 789px) 100vw, 789px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Last Pay Period:<\/strong> by default, the dates of the current pay period are selected. Click the <strong>down arrow<\/strong> to select the last pay period the employee was active in.\n<ul class=\"wp-block-list\">\n<li>By selecting a past pay period, the name of the employee will no longer be shown in the list of employees.<\/li>\n\n\n\n<li>By selecting a future pay period, the name of the employee will remain in the list of employees until the selected pay period is closed.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Termination Date:<\/strong> by default, the last day of the pay period selected in step A1 is selected.\u00a0\u00a0 Click on the <strong>field<\/strong> to enter the employee\u2019s last date of employment.<\/li>\n\n\n\n<li><strong>Termination Code<\/strong>: N\/A is the default and can be left as an option. Click the <strong>down arrow<\/strong> to select one of the <strong>reasons<\/strong> listed.\u00a0 This is not a required field.<\/li>\n\n\n\n<li><strong>Export Override<\/strong>: by default, Include Employee is selected.\u00a0 If the employee is not owed any payment (they have been paid their last check) and they do not need to be included in the export file going to payroll, click the <strong>down arrow<\/strong> and <em>select<\/em> <strong>Exclude Employee<\/strong>.<\/li>\n\n\n\n<li><strong>Deactivate User Account<\/strong>: Click this <strong>box<\/strong> to prevent the employee from accessing the system immediately.<\/li>\n\n\n\n<li><strong>Active Code<\/strong>: Terminated is the default. Click the <strong>down arrow<\/strong> to <em>select<\/em> a different <strong>active status<\/strong> from the list.<\/li>\n\n\n\n<li>Click the<strong> Terminate<\/strong> button on the bottom left. If the terminated employee <strong>does not supervise<\/strong> other employees, no further action is needed and you can click the <strong>Terminate<\/strong> button on the bottom left to complete the process. If the terminated employee <strong>does<\/strong> <strong>supervise<\/strong> other employees, continue to the next section \u2018Terminating a Supervisor?\u2019 below before clicking this button.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Terminating a supervisor<\/h2>\n\n\n\n<p>If the terminated employee is a supervisor, they will have an additional tab called <strong>Supervisees<\/strong>. This tab will allow you to reassign direct reports of the terminated supervisor to their new supervisor.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"535\" height=\"315\" src=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-2.png\" alt=\"\" class=\"wp-image-1729\" srcset=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-2.png 535w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-2-300x177.png 300w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-2-50x29.png 50w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-2-60x35.png 60w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/10\/image-2-100x59.png 100w\" sizes=\"auto, (max-width: 535px) 100vw, 535px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Assign to all: <\/strong>by selecting a supervisor from this drop-down, it will reassign all direct reports from the terminated supervisor to the selected supervisor.<\/li>\n\n\n\n<li>If the direct reports will be split amongst multiple supervisors, you may assign them individually to their appropriate supervisor. To do so, click the <strong>down arrow<\/strong> next to each employeeand select the name of the appropriate supervisor.<\/li>\n<\/ol>\n\n\n\n<p>Click the <strong>Terminate<\/strong> button on the bottom left.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This article is for terminating an employee in Time and Attendance. If you are a\u00a0client of the Insperity\u00ae HR360 solution, employee terminations are performed through Insperity Premier. Please contact your payroll specialist if you have any questions about how to make this update. Terminating an employee The Employee Termination Wizard&#8230;<\/p>\n","protected":false},"author":2,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[16],"ht-kb-tag":[],"class_list":["post-1726","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-employee-profile"],"_links":{"self":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/1726","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/comments?post=1726"}],"version-history":[{"count":8,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/1726\/revisions"}],"predecessor-version":[{"id":4028,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/1726\/revisions\/4028"}],"wp:attachment":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/media?parent=1726"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb-category?post=1726"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb-tag?post=1726"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}