{"id":298,"date":"2021-02-09T21:47:39","date_gmt":"2021-02-09T21:47:39","guid":{"rendered":"https:\/\/help.insperity.com\/bps\/?post_type=ht_kb&#038;p=298"},"modified":"2022-10-13T15:33:47","modified_gmt":"2022-10-13T15:33:47","slug":"accruals-making-accrual-adjustments","status":"publish","type":"ht_kb","link":"https:\/\/help.insperity.com\/bps\/knowledge-base\/accruals-making-accrual-adjustments\/","title":{"rendered":"Accruals &#8211; making accrual adjustments"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"navigating-to-the-accruals-summary-page\">Navigating to the accruals summary page<\/h2>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li>In the&nbsp;<strong>Main Navigation&nbsp;<\/strong>menu, open the&nbsp;<strong>Employee Maintenance<\/strong>&nbsp;folder.<\/li><li>Open&nbsp;<strong>Employee Information<\/strong>&nbsp;subfolder.<\/li><li>Click on the&nbsp;<strong>Accrual Summary<\/strong>&nbsp;page.<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"249\" height=\"208\" src=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-19.png\" alt=\"\" class=\"wp-image-293\" srcset=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-19.png 249w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-19-50x42.png 50w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-19-60x50.png 60w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-19-100x84.png 100w\" sizes=\"auto, (max-width: 249px) 100vw, 249px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Adding an accrual adjustment<\/h2>\n\n\n\n<p>A System Administrator can manually add an accrual adjustment to an employee\u2019s accruals by following the below steps.<\/p>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li>After navigating to the Accrual Summary page, move to the <strong>Transactions<\/strong> tab.<\/li><li>Click on the <strong>Add <\/strong>button.<\/li><li>Fill out the following fields:<ul><li><strong>Accrual Type \u2013 <\/strong>Select the accrual plan in which to apply the transaction.<\/li><li><strong>Transaction Type \u2013 <\/strong>Choose the transaction type. Options include:<ul><li><strong>Manual Adjustment \u2013 <\/strong>Used for all any and all types of transactions. The adjustment will display separately within the Adjust column in the main Balances tab.<\/li><li><strong>Manual Accrual \u2013 <\/strong>Used to add a manual accrual adjustment. The adjustment will add in to the number under the Accrued columns in the main Balances tab.<\/li><li><strong>Manual Carryover \u2013 <\/strong>Used for adding a manual carryover adjustment. The adjustment will add in to the number under the Carry column in the main Balances tab.\u00a0<\/li><li><strong>Manual Taken \u2013 <\/strong>Used for adding a manual taken adjustment. The adjustment will add to the number under the Taken columns in the main balances tab.<\/li><\/ul><\/li><li><strong>Adjustment Hours<\/strong> \u2013 Enter the hours to be adjusted, accrued, carried, or taken, ensuring to use a negative number for anything that must be taken or subtracted.<\/li><li><\/li><li><strong>Effective Date<\/strong> \u2013 Select or type the date for the adjustment to become effective.<\/li><li><strong>Comment<\/strong> \u2013 Enter an optional comment to remain with the history of the transaction.<\/li><\/ul><\/li><li>Click <strong>Save<\/strong>.<\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Editing an accrual adjustment <\/h2>\n\n\n\n<p>A System Administrator can edit a manually created accrual adjustment by following the below steps.<\/p>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li>After navigating to the Accrual Summary page, move to the <strong>Transactions<\/strong> tab.<\/li><li>Click on the <strong>pencil icon<\/strong>.<\/li><\/ol>\n\n\n\n<ul class=\"wp-block-list\"><li>Adjust either of the following fields:<ul><li><strong>Accrual Type \u2013 <\/strong>Select the accrual plan in which to apply the transaction.<\/li><\/ul><ul><li><strong>Transaction Type \u2013 <\/strong>Choose the transaction type. Options include:<ul><li><strong>Manual Adjustment \u2013 <\/strong>Used for all any and all types of transactions. The adjustment will display separately within the Adjust column in the main Balances tab.<\/li><\/ul><ul><li><strong>Manual Accrual \u2013 <\/strong>Used to add a manual accrual adjustment. The adjustment will add to the number under the Accrued columns in the main Balances tab.<\/li><\/ul><ul><li><strong>Manual Carryover<\/strong> \u2013 Used for adding a manual carryover adjustment. The adjustment will add to the number under the Carry column in the main Balances tab.\u00a0<\/li><\/ul><ul><li><strong>Manual Taken \u2013 <\/strong>Used for adding a manual taken adjustment. The adjustment will add to the number under the Taken columns in the main balances tab.<\/li><\/ul><\/li><\/ul><ul><li><strong>Adjustment Hours<\/strong> \u2013 Enter the hours to be adjusted, accrued, carried, or taken, ensuring to use of a negative number for anything that must be taken or subtracted. Please Note: When entering a negative number, use the minus\/dash symbol (Example -8.00), as this will allow the system to calculate the adjustment correctly.<\/li><\/ul><ul><li><strong>Effective Date<\/strong> \u2013 Select or type the date for the adjustment to become effective.<\/li><\/ul><ul><li><strong>Comment<\/strong> \u2013 Enter an optional comment to remain with the history of the transaction.<\/li><\/ul><\/li><li>Click <strong>Save<\/strong>.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Deleting an accrual adjustment<\/h2>\n\n\n\n<p>A System Administrator can delete a manually created accrual adjustment by following the below steps.<\/p>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li>After navigating to the Accrual Summary page, move to the <strong>Transactions<\/strong> tab.<\/li><li>Click on the <strong>trashcan icon<\/strong>.<\/li><li>A pop-up window opens asking to confirm the deletion as it is permeant.\u00a0<\/li><li>Click <strong>OK<\/strong> to delete the transaction.<ul><li>Note: this may only be done for the current period or future manual transactions. Transactions in the past may not be adjusted or deleted.\u00a0<\/li><\/ul><\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"download-the-user-guide\">Download the User Guide<\/h2>\n\n\n\n<p><a href=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/Accruals-User-Guide.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Accruals- User Guide<\/a><div class=\"formswift-button\"><a class=\"fs-edit-link\">\u270e EditSign<\/a><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Navigating to the accruals summary page In the&nbsp;Main Navigation&nbsp;menu, open the&nbsp;Employee Maintenance&nbsp;folder. Open&nbsp;Employee Information&nbsp;subfolder. Click on the&nbsp;Accrual Summary&nbsp;page. Adding an accrual adjustment A System Administrator can manually add an accrual adjustment to an employee\u2019s accruals by following the below steps. After navigating to the Accrual Summary page, move to the&#8230;<\/p>\n","protected":false},"author":2,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[10],"ht-kb-tag":[53,52,51,50,54,49],"class_list":["post-298","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-time-off-requests-accruals","ht_kb_tag-floating-holiday","ht_kb_tag-personal","ht_kb_tag-pto","ht_kb_tag-sick","ht_kb_tag-time-off","ht_kb_tag-vacation"],"_links":{"self":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/298","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/comments?post=298"}],"version-history":[{"count":7,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/298\/revisions"}],"predecessor-version":[{"id":2151,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/298\/revisions\/2151"}],"wp:attachment":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/media?parent=298"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb-category?post=298"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb-tag?post=298"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}