<\/strong>Follow the steps below when changing an employee from one Pay Period structure to another (e.g., Salary to Hourly\/Hourly to Salary).<\/p>\n\n\n\n
When making this change, the system administrator will need to update the Accrual Group of the employee first and then update the Pay Group to ensure that there is a clean cutoff of the accruals. Once the new Pay Group has been assigned, the administrator will then assign the proper Accrual Group.<\/p>\n\n\n\n
Here are the steps:<\/p>\n\n\n\n
- \n
- Go to Employee Maintenance > Employee Assignments > Groups Tab > Accrual Group<\/strong>. Change employee Accrual Group to “No Accruals” and click SAVE<\/strong> (this stops the accruals from calculating).<\/li>\n<\/ol>\n\n\n\n
![\"\"](\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2026\/01\/Pay_Period_Structure_Changes_EEs1.png\")
<\/figure>\n\n\n\n- \n
- Change employee Pay Group to “Salary Exempt” or “Hourly” (whichever is applicable). Reminder: The Effective Date is always the first day of a pay period. Click SAVE<\/strong>.<\/li>\n<\/ol>\n\n\n\n
![\"\"](\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2026\/01\/Pay_Period_Structure_Changes_EEs2.png\")
<\/figure>\n\n\n\n- \n
- Go back to the Accrual Group Assignment tab. Change employee Accrual Group to the new <\/strong>Accrual Group. Accruals will start calculating in that pay period. Click SAVE<\/strong>.<\/li>\n<\/ol>\n\n\n\n
![\"\"](\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2026\/01\/Pay_Period_Structure_Changes_EEs3.png\")
<\/figure>\n","protected":false},"excerpt":{"rendered":"Changing accrual plans when an employee is changing pay period structures Process to prevent accrual balance issues:Follow the steps below when changing an employee from one Pay Period structure to another (e.g., Salary to Hourly\/Hourly to Salary). When making this change, the system administrator will need to update the Accrual…<\/p>\n","protected":false},"author":16,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[12],"ht-kb-tag":[169,201],"class_list":["post-4258","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-payroll-processing","ht_kb_tag-accruals","ht_kb_tag-pay-period"],"_links":{"self":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/4258","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/comments?post=4258"}],"version-history":[{"count":5,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/4258\/revisions"}],"predecessor-version":[{"id":4287,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/4258\/revisions\/4287"}],"wp:attachment":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/media?parent=4258"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb-category?post=4258"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb-tag?post=4258"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- Go back to the Accrual Group Assignment tab. Change employee Accrual Group to the new <\/strong>Accrual Group. Accruals will start calculating in that pay period. Click SAVE<\/strong>.<\/li>\n<\/ol>\n\n\n\n
- Change employee Pay Group to “Salary Exempt” or “Hourly” (whichever is applicable). Reminder: The Effective Date is always the first day of a pay period. Click SAVE<\/strong>.<\/li>\n<\/ol>\n\n\n\n