{"id":672,"date":"2021-02-23T22:29:49","date_gmt":"2021-02-23T22:29:49","guid":{"rendered":"https:\/\/help.insperity.com\/bps\/?post_type=ht_kb&#038;p=672"},"modified":"2025-05-28T18:40:13","modified_gmt":"2025-05-28T18:40:13","slug":"employee-pay-group-assignment","status":"publish","type":"ht_kb","link":"https:\/\/help.insperity.com\/bps\/knowledge-base\/employee-pay-group-assignment\/","title":{"rendered":"Employee pay group assignments"},"content":{"rendered":"\n<p>The Groups page in Time and Attendance is used to review the pay group assignment of a particular employee. Adjustments to an employee\u2019s pay group due to promotion, leave of absence, etc. can be made here.<\/p>\n\n\n\n<p><strong><u>Please note that if you are a\u00a0Insperity\u00ae\u00a0<strong>HR<\/strong>360\u00a0\u00a0client, employee pay group assignments can be updated in Insperity Premier, via Manage Employees &gt; Overview &gt; Employees. Select the employee name, then Job Information, and scroll to the Time and Attendance section to make the desired change(s).<\/u><\/strong>\u00a0Please contact your Payroll Specialist if you have any questions about how to make this update, which will then import to the Time &amp; Attendance system in real time.<\/p>\n\n\n\n<p>Alternatively, these assignment changes can be made directly in Time &amp; Attendance as follows.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Navigation to the Groups page<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the <strong>Main Navigation <\/strong>menu, open the <strong>Employee Maintenance <\/strong>folder.<\/li>\n\n\n\n<li>Click on the <strong>Employee Assignments <\/strong>sub-folder and select <strong>Groups <\/strong>page.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"212\" height=\"257\" src=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-194.png\" alt=\"\" class=\"wp-image-673\" srcset=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-194.png 212w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-194-41x50.png 41w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-194-49x60.png 49w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-194-82x100.png 82w\" sizes=\"auto, (max-width: 212px) 100vw, 212px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Reviewing the Pay Groups page<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"502\" src=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-195-1024x502.png\" alt=\"\" class=\"wp-image-674\" srcset=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-195-1024x502.png 1024w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-195-300x147.png 300w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-195-768x377.png 768w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-195-50x25.png 50w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-195-60x29.png 60w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-195-100x49.png 100w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-195.png 1034w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Groups:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Contains multiple tabs that allow adjustments to various group assignments in Time &amp; Attendance.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Current Assignment:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Displays the employee&#8217;s current group assignment.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Add New:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Using the <strong>ADD NEW<\/strong> button allows an administrator to change the employee&#8217;s group assignment.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Changing an employee&#8217;s pay group assignment<\/h2>\n\n\n\n<p>There are various reasons why an employee may need their pay group updated within Time &amp; Attendance. These typically occur when an employee is promoted and no longer required to clock in\/out (change to &#8220;Salary Exempt&#8221;), or an employee goes on a Leave of Absence and should not export hours to payroll (change to &#8220;On Leave&#8221;), etc. This section reviews the steps for adjusting an employee&#8217;s pay group assignment, using the Groups page.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Select Employee<\/strong> \u2013 Choose the employee who requires modification via the master employee drop-down:<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"440\" height=\"51\" src=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-196.png\" alt=\"\" class=\"wp-image-675\" srcset=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-196.png 440w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-196-300x35.png 300w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-196-50x6.png 50w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-196-60x7.png 60w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-196-100x12.png 100w\" sizes=\"auto, (max-width: 440px) 100vw, 440px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Add New <\/strong>&#8211; Click <strong>ADD NEW<\/strong> to expand the controls on the page<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"215\" height=\"46\" src=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-197.png\" alt=\"\" class=\"wp-image-676\" srcset=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-197.png 215w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-197-50x11.png 50w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-197-60x13.png 60w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-197-100x21.png 100w\" sizes=\"auto, (max-width: 215px) 100vw, 215px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Add New<\/strong> \u2013 Select the new group from the drop-down and choose the appropriate effective date. This will always be the start of a new pay period.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"314\" height=\"212\" src=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-198.png\" alt=\"\" class=\"wp-image-677\" srcset=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-198.png 314w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-198-300x203.png 300w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-198-50x34.png 50w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-198-60x41.png 60w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-198-100x68.png 100w\" sizes=\"auto, (max-width: 314px) 100vw, 314px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Save Changes \u2013 <\/strong>Make sure to click <strong>SAVE <\/strong>to save the changes:<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"106\" height=\"57\" src=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-199.png\" alt=\"\" class=\"wp-image-678\" srcset=\"https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-199.png 106w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-199-50x27.png 50w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-199-60x32.png 60w, https:\/\/help.insperity.com\/bps\/wp-content\/uploads\/sites\/3\/2021\/02\/image-199-100x54.png 100w\" sizes=\"auto, (max-width: 106px) 100vw, 106px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Moving a bi-weekly employee to semi-monthly<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Wait for the bi-weekly pay period in which the employee changed status to be completed in payroll and <a href=\"https:\/\/help.insperity.com\/bps\/knowledge-base\/how-do-i-close-a-pay-period\/\">closed in Time &amp; Attendance<\/a>. <strong>Note:<\/strong> You may need to notify payroll of any adjustments to the employee\u2019s paycheck during the waiting period.<\/li>\n\n\n\n<li>Once the pay period is closed, go to <strong>Employee Maintenance &gt; Employee Assignments &gt; Groups<\/strong> and make sure you\u2019re on the <strong>Pay Group<\/strong> tab.\n<ol class=\"wp-block-list\">\n<li>Click <strong>ADD NEW<\/strong>.<\/li>\n\n\n\n<li>Select the proper pay group.<\/li>\n\n\n\n<li>Select the most recent date (in the past) in the <strong>Effective Date<\/strong> dropdown.<\/li>\n\n\n\n<li>Click <strong>SAVE<\/strong>.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Moving a semi-monthly employee to bi-weekly<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Wait for the semi-monthly pay period in which the employee changed status to be completed in payroll and <a href=\"https:\/\/help.insperity.com\/bps\/knowledge-base\/how-do-i-close-a-pay-period\/\">closed in Time &amp; Attendance<\/a>. <strong>Note:<\/strong> You may need to notify payroll of any adjustments to the employee\u2019s paycheck during the waiting period.<\/li>\n\n\n\n<li>Once the pay period is closed, go to <strong>Employee Maintenance &gt; Employee Assignments &gt; Groups<\/strong> and make sure you\u2019re on the <strong>Pay Group<\/strong> tab.\n<ol class=\"wp-block-list\">\n<li>Click <strong>ADD NEW<\/strong>.<\/li>\n\n\n\n<li>Select the proper pay group.<\/li>\n\n\n\n<li>Select the most recent date (in the past) in the <strong>Effective Date<\/strong> dropdown.<\/li>\n\n\n\n<li>Click <strong>SAVE<\/strong>.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>The Groups page in Time and Attendance is used to review the pay group assignment of a particular employee. Adjustments to an employee\u2019s pay group due to promotion, leave of absence, etc. can be made here. Please note that if you are a\u00a0Insperity\u00ae\u00a0HR360\u00a0\u00a0client, employee pay group assignments can be updated&#8230;<\/p>\n","protected":false},"author":2,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[16],"ht-kb-tag":[151],"class_list":["post-672","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-employee-profile","ht_kb_tag-timeclock"],"_links":{"self":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/672","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/comments?post=672"}],"version-history":[{"count":9,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/672\/revisions"}],"predecessor-version":[{"id":4037,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb\/672\/revisions\/4037"}],"wp:attachment":[{"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/media?parent=672"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb-category?post=672"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.insperity.com\/bps\/wp-json\/wp\/v2\/ht-kb-tag?post=672"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}