October/November
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- Watch the year-end video
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- Review processing deadlines and identify your final payroll(s) of 2023.
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- Review the Insperity holiday schedule and Federal Reserve holidays for 2023 and 2024
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- For clients using isolved for ACA compliance, all ACA configuration, including history from prior years, must be completed in isolved no later than Nov. 17, 2023.
December
Before your last payroll
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- Identify and schedule special payroll adjustments, such as group-term life, auto allowances, and other fringe benefits. Because some of these fringe benefits require tax withholdings, they need to be entered at the same time as a normal payroll run before the end of the year.
Before December 15th
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- Call your payroll specialist with any questions regarding year-end processing well in advance of Dec. 15, 2023 to allow sufficient time to address and resolve any outstanding issues.
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- Identify and process any end-of-the-year payroll items, such as bonuses, fringe benefits, and deferred compensation by Friday, Dec. 15, 2023.
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- Enter any additional manual or voided checks that need to be recorded in 2023 by Dec. 15, 2023. If you enter additional manual checks or voids after this date or after processing your last payroll for the year, please contact your payroll specialist for guidance.
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- For applicable large employers (ALEs), call your benefits specialist for guidance on ACA year-end processing well in advance of Friday, Dec. 15, 2023 to allow sufficient time to address and resolve any outstanding issues.
Before December 29th
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- Perform an audit of employee data related to Social Security number (SSN), name, and mailing address, and make any updates in the payroll system by Wednesday, Dec. 27, 2023.
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- Employees will need to update their home address or specify an override address for tax forms no later than Dec. 27, 2023, to ensure delivery to the correct address.
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- Third-party sick pay information should be processed by Friday, Dec. 29, 2023.