{"id":1231,"date":"2021-02-19T15:33:14","date_gmt":"2021-02-19T15:33:14","guid":{"rendered":"https:\/\/help.insperity.com\/hcm\/?post_type=ht_kb&#038;p=1231"},"modified":"2026-01-20T15:53:55","modified_gmt":"2026-01-20T15:53:55","slug":"how-can-i-withdraw-the-consent-of-electronic-delivery-of-tax-forms-for-an-employee","status":"publish","type":"ht_kb","link":"https:\/\/help.insperity.com\/hcm\/knowledge-base\/how-can-i-withdraw-the-consent-of-electronic-delivery-of-tax-forms-for-an-employee\/","title":{"rendered":"How can I withdraw the consent for electronic delivery of year-end tax forms for an employee?"},"content":{"rendered":"\n<p><em>(updated 01\/20\/2026)<\/em><\/p>\n\n\n\n<p>If an employee who has previously consented to electronic delivery of their tax forms would like to withdraw that consent, a client administrator will need to enter that on their General screen. To do this, go to <em>Employee Management &gt; Employee Maintenance &gt; General<\/em>, and select the employee.<\/p>\n\n\n\n<p>Then, enter the date in the <strong>YE Consent Withdrawn<\/strong> field and click <strong>Save <\/strong>to capture the change.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"660\" src=\"https:\/\/help.insperity.com\/hcm\/wp-content\/uploads\/sites\/2\/2023\/01\/ClientAdmin_RemovingYEConsent-1024x660.jpg\" alt=\"Employee General screen - Removing Year-End Electronic Consent\" class=\"wp-image-4140\" srcset=\"https:\/\/help.insperity.com\/hcm\/wp-content\/uploads\/sites\/2\/2023\/01\/ClientAdmin_RemovingYEConsent-1024x660.jpg 1024w, https:\/\/help.insperity.com\/hcm\/wp-content\/uploads\/sites\/2\/2023\/01\/ClientAdmin_RemovingYEConsent-300x193.jpg 300w, https:\/\/help.insperity.com\/hcm\/wp-content\/uploads\/sites\/2\/2023\/01\/ClientAdmin_RemovingYEConsent-768x495.jpg 768w, https:\/\/help.insperity.com\/hcm\/wp-content\/uploads\/sites\/2\/2023\/01\/ClientAdmin_RemovingYEConsent-50x32.jpg 50w, https:\/\/help.insperity.com\/hcm\/wp-content\/uploads\/sites\/2\/2023\/01\/ClientAdmin_RemovingYEConsent-1536x990.jpg 1536w, https:\/\/help.insperity.com\/hcm\/wp-content\/uploads\/sites\/2\/2023\/01\/ClientAdmin_RemovingYEConsent-2048x1320.jpg 2048w, https:\/\/help.insperity.com\/hcm\/wp-content\/uploads\/sites\/2\/2023\/01\/ClientAdmin_RemovingYEConsent-60x39.jpg 60w, https:\/\/help.insperity.com\/hcm\/wp-content\/uploads\/sites\/2\/2023\/01\/ClientAdmin_RemovingYEConsent-100x64.jpg 100w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>For 2025 tax forms, employees\u2019 consent status on&nbsp;<strong>the last payroll processed<\/strong>&nbsp;will determine if they can access their forms online.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>For employees who <span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">accepted electronic delivery by that date, their 2025\u00a0<em>Form W-2, Wage and Tax Statement,<\/em>\u00a0or\u00a0<em>Form 1099-NEC, 1099 Non-Employee Compensation,<\/em><\/span>\u00a0will be available in the Adaptive Employee Experience (AEX) and ESS Classic View on <strong>Wednesday, January 21, 2026.<\/strong><\/li>\n\n\n\n<li>For employees who had declined electronic year-end tax forms by that date, their paper W-2 or 1099-NEC forms will be mailed by <strong>Saturday, January 31, 2026<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p>Withdrawing consent for electronic delivery of year-end tax forms after their last payroll is processed will&nbsp;not&nbsp;result in employees receiving a mailed copy of their 2025 tax forms.<\/p>\n\n\n\n<p>If employees change their mind after the 2025 tax year deadline, employers can print a paper copy of their W-2 or 1099-NEC forms from\u00a0<strong>W2\/ACA\/1099<\/strong>\u00a0<strong>Forms<\/strong>\u00a0on the Employee Self-Service menu on or after <strong>January 21, 2026<\/strong> and provide it to them.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>(updated 01\/20\/2026) If an employee who has previously consented to electronic delivery of their tax forms would like to withdraw that consent, a client administrator will need to enter that on their General screen. To do this, go to Employee Management &gt; Employee Maintenance &gt; General, and select the employee&#8230;.<\/p>\n","protected":false},"author":2,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[36],"ht-kb-tag":[],"class_list":["post-1231","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-employee-administration"],"_links":{"self":[{"href":"https:\/\/help.insperity.com\/hcm\/wp-json\/wp\/v2\/ht-kb\/1231","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.insperity.com\/hcm\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.insperity.com\/hcm\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.insperity.com\/hcm\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/help.insperity.com\/hcm\/wp-json\/wp\/v2\/comments?post=1231"}],"version-history":[{"count":14,"href":"https:\/\/help.insperity.com\/hcm\/wp-json\/wp\/v2\/ht-kb\/1231\/revisions"}],"predecessor-version":[{"id":9705,"href":"https:\/\/help.insperity.com\/hcm\/wp-json\/wp\/v2\/ht-kb\/1231\/revisions\/9705"}],"wp:attachment":[{"href":"https:\/\/help.insperity.com\/hcm\/wp-json\/wp\/v2\/media?parent=1231"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.insperity.com\/hcm\/wp-json\/wp\/v2\/ht-kb-category?post=1231"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.insperity.com\/hcm\/wp-json\/wp\/v2\/ht-kb-tag?post=1231"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}