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How can I withdraw the consent for electronic delivery of year-end tax forms for an employee?

(updated 11/01/2024)

If an employee who has previously consented to electronic delivery of their tax forms would like to withdraw that consent, a client administrator will need to enter that on their General screen. To do this, go to Employee Management > Employee Maintenance > General, and select the employee.

Then, enter the date in the YE Consent Withdrawn field and click Save to capture the change.

Employee General screen - Removing Year-End Electronic Consent

For 2024 tax forms, employees’ consent status on the last payroll processed will determine if they can access their forms online.

  • For employees who accepted electronic delivery by that date, their 2024 Form W-2, Wage and Tax Statement, or Form 1099-NEC, 1099 Non-Employee Compensation, will be available in the Adaptive Employee Experience (AEX) and ESS Classic View on Monday, January 20, 2025.
  • For employees who had declined electronic year-end tax forms by that date, their paper W-2 or 1099-NEC forms will be mailed by Friday, January 31, 2025.

Withdrawing consent for electronic delivery of year-end tax forms after their last payroll is processed will not result in employees receiving a mailed copy of their 2024 tax forms.

If employees change their mind after the 2024 tax year deadline, employers can print a paper copy of their W-2 or 1099-NEC forms from W2/ACA/1099 Forms on the Employee Self-Service menu on or after January 20, 2025 and provide it to them.

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