Employees who have been granted access to punch via their mobile device can also have restrictions applied to limit their ability to punch outside of a certain location or range and/or to track their location at the time of the punch.
IP restrictions
This will restrict an employee’s ability to punch from an IP address that is not on the “approved” list, which is maintained by a system administrator at your facility. This restriction will apply to both mobile and web clock punches, based on the user’s punching permissions under each feature.
See the IP address restrictions for Time and Attendance article for more information.
Bluetooth beacons
This is a battery-powered Bluetooth beacon that sends out a signal that the employee’s phone will pick up via Bluetooth. If configured, the mobile punch feature will look for the Insperity Bluetooth signal when an employee is punching and allow it only when a beacon is picked up. The punch button will be greyed out until the signal is picked up.
The employee will need to enable location and Bluetooth services on their mobile device in order for the beacon to connect to their device and location and approve punching when within range.
See the Insperity Time and Attendance Bluetooth Beacon FAQ for more information.
Geofencing
This will restrict an employee’s ability to punch from the mobile app based on GPS systems and a set fence. The employee’s punch button will be grayed out until they are within the fenced range.
The employee will need to enable location services on their phone in order for the GPS services to pick up their location and approve punching when within the fence range.
Geolocation tracking
This will not restrict an employee’s ability to punch from any location, but will record the employee’s GPS coordinates at time of the punch and retain that data for reporting purposes for 60 days from the time of the punch.
If you are interested in enabling any of these features, please contact our Support Team to start that process.
Employee consent form
Employees of clients that utilize punching on the mobile app and are set up to have location data tracked via the app (e.g., Bluetooth beacon restrictions, geofencing, and geolocation services) will be required to complete a consent form for compliance-related purposes, which can be completed on the mobile app. Note: This also affects the quick punch feature, which also requires the consent form if location tracking is turned on.
If the employee is not able to complete the consent form via the mobile app pop-up, they can access it via their Insperity Premier account. This link will take them right to that form once they’ve entered their credentials: https://portalapps.insperity.com/OnlineFormsApplication/Packet/AssignedForms/LBRTC.
If you believe your employee has already completed the consent form and cannot punch using the mobile app, your HR specialist can confirm that the form has been received. If this has been confirmed, please contact our Support Team to investigate the situation.