Processing deadlines
STANDARD DEADLINES
Payrolls need to be submitted at least two banking days in advance of the check date to allow sufficient time for payroll funding and employee direct deposits to be received and posted by the check date. Due to strict banking rules, we will not make exceptions to the two-day rule. If you need to process one day before, you may be required to wire funds.
YEAR-END DEADLINES
No payrolls with a 2023 check date should be processed before you have completed the processing of all 2022 payrolls and adjustments. A few important points to remember:
- Bonuses and extra payrolls: If you are paying bonuses or have extra payrolls that need to be included in your 2022 W-2s, notify your payroll specialist by Dec. 9. (Note: Wiring of funds may be required.)
- Payroll adjustments: Make sure payroll adjustments (e.g., voided checks) are recorded in the payroll system before your last payroll dated in 2022 is processed.
- Year-end adjustment cut-off date: Payroll adjustments must be processed by 3 p.m. CT on Dec. 9. Adjustments made after Dec. 9 may result in a W-2c for employees, along with amended tax returns and fees, if applicable. We encourage you to process adjustments well in advance of Dec. 9.
- Fringe benefit adjustments: Identify and schedule special payroll adjustments, such as group-term life, auto allowances and other fringe benefits. Because some of these fringe benefits require tax withholdings, they need to be entered at the same time as a normal payroll run before the end of the year.
Reminder: Process year-end adjustments early – 2022 corrections needed after the cut-off dates specified above will not begin until after Feb. 28, 2023.