Upcoming Webinars
Don’t Fear the ADA
Thursday, April 25, 2024 • 12:00 PM CT
Many organizations fail to recognize when an employee seeks, or is eligible for, reasonable accommodation. Join us for a helpful overview of the Americans with Disabilities Act (ADA) regulations, common issues, and employer best practices. We’ll address key provisions and what steps you need to take to manage employee leaves of absence under the ADA. You’ll leave feeling more confident in having discussions related to the interactive process and armed with the knowledge that many accommodations actually result in no cost to the employer (and in many cases can be undertaken on a trial basis).
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These webinars are intended for clients using Insperity’s Workforce Acceleration or Workforce Administration product offering. Workforce Optimization customers should reach out to their WO Insperity HR Specialist for guidance.
Past Webinars
2024
The Distributed Workforce: A Multistate Employer Primer (February 2024)
Are you a newly multi-state employer or considering branching out into new locations for the first time?
Join us as we examine key compliance issues for employers with a distributed workforce. We’ll cover the basics as well as some not-so-basics of having employees in multiple states or splitting time between two or more locations. In particular, we’ll talk about employee handbooks and the different ways you can approach policies when state requirements differ. We’ll also review compliance best practices and equity issues on a high level.
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Join us as we examine key compliance issues for employers with a distributed workforce. We’ll cover the basics as well as some not-so-basics of having employees in multiple states or splitting time between two or more locations. In particular, we’ll talk about employee handbooks and the different ways you can approach policies when state requirements differ. We’ll also review compliance best practices and equity issues on a high level.
Click here for the recording
2023
Wage & Hour Done Right (December 2023)
Classifying employees correctly and then paying them the right way based on that classification can be complicated, and when done incorrectly can be very costly for employers. Learn the basics of exempt versus non-exempt classification, and what you need to know about paying non-exempt employees. We’ll discuss recordkeeping, overtime calculations, travel time, and more.
Click here for the recording
Click here for the webinar slides
Click here for the recording
Click here for the webinar slides
Independent Contractors: Avoiding Misclassification (November 2023)
Do you currently assign work to independent contractors or plan to do so in the future? It’s a good idea to examine the reasons you have for classifying these workers as independent contractors instead of as employees.
Join us for a look into the differences between these two classifications, as well as a review of the related DOL and IRS tests. We’ll provide tips to help you avoid misclassifying your workers.
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Join us for a look into the differences between these two classifications, as well as a review of the related DOL and IRS tests. We’ll provide tips to help you avoid misclassifying your workers.
Click here for the recording
Click here for the webinar slides
Navigating Form I-9: Compliance Essentials (October 2023)
The I-9 form can seem deceptively simple, but many employers inadvertently make mistakes in I-9 administration that could prove costly in the event of an audit.
This webinar will cover the new version of Form I-9 (v. 8/1/23) which must be in use by November 1, 2023. During this session, you learn critical filing and retention requirements so you can be confident that your organization is compliant. We review the various sections of the I-9 in-depth and discuss penalties for noncompliance.
We’ll also cover options for examining remote employees’ I-9 documents. This will include tips for using Authorized Representatives and the new “alternative procedure” option for E-Verify employers.
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Click here for the webinar slides
This webinar will cover the new version of Form I-9 (v. 8/1/23) which must be in use by November 1, 2023. During this session, you learn critical filing and retention requirements so you can be confident that your organization is compliant. We review the various sections of the I-9 in-depth and discuss penalties for noncompliance.
We’ll also cover options for examining remote employees’ I-9 documents. This will include tips for using Authorized Representatives and the new “alternative procedure” option for E-Verify employers.
Click here for the recording
Click here for the webinar slides
Mastering the Employee Work-Life Equation: Practical Tips for Success (September 2023)
Not sure how to compete with companies providing six months of paid parental leave or onsite mental health services? You don’t have to break the budget to offer employees a wonderful working environment.
Join Jenny as she walks through very practical tips and suggestions for improving both the personal and professional lives of employees in small to mid-sized businesses.
Learn how to give employees the time and support to achieve a healthy work/life balance, and enjoy their increased enthusiasm, commitment, loyalty, and productivity.
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Join Jenny as she walks through very practical tips and suggestions for improving both the personal and professional lives of employees in small to mid-sized businesses.
Learn how to give employees the time and support to achieve a healthy work/life balance, and enjoy their increased enthusiasm, commitment, loyalty, and productivity.
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Click here for the webinar slides
Employee Recordkeeping: Know Your Requirements (August 2023)
When it comes to the storage and retention of employee files, what you don’t know can hurt you. In fact, proper recordkeeping is an essential aspect of being a compliant organization. Join us for a dive into general federal recordkeeping compliance, including required retention times for employment documents, payroll and tax information, and other important employee file recommendations.
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Click here for the recording
Click here for the webinar slides
Employment Law 101 for Non-Lawyers (July 2023)
Join us as we examine a few key employment law concepts to help you understand their legal basis and nuances, such as the at-will employment relationship and what constitutes workplace harassment. We’ll also focus on the importance of Section 7 of the National Labor Relations Act and discuss how seemingly minor payroll oversights can turn into massive wage and hour claims.
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Click here for the recording
Click here for the webinar slides
Why Performance Evaluations and Effective Feedback Matter (June 2023)
Great performance management can mean the difference between highly engaged employees and those just punching the clock. When done well, performance evaluations provide employees with actionable feedback, clear expectations for performance going forward, and well-defined goals for the next review period. They also give employers the documentation they need to justify pay adjustments or other employment decisions.
For the performance management process to be truly effective, it must contain ongoing manager support and feedback outside of the formal performance review.
Join us to unpack performance management topics that shift the HR landscape for growing businesses.
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Click here for the webinar slides
If you have not registered previously for this webinar, you will have to register prior to viewing to recording. The registration page will be available on the page.
For the performance management process to be truly effective, it must contain ongoing manager support and feedback outside of the formal performance review.
Join us to unpack performance management topics that shift the HR landscape for growing businesses.
Click here for the recording
Click here for the webinar slides
If you have not registered previously for this webinar, you will have to register prior to viewing to recording. The registration page will be available on the page.
New Manager Survival Guide & HR Essentials (May 2023)
Being a new manager often comes with a steep learning curve, especially when you’ve transitioned from peer to boss. No one can become an expert in all areas of employment law overnight, but being aware of key management best practices is important for managers—new and seasoned. We’ll give you a crash course on how to avoid common pitfalls and build productive teams, then we’ll focus on the legal requirements for employers, including wage and hour, leave, and harassment laws.
Click here for the webinar recording
If you have not registered previously for this webinar, you will have to register prior to viewing to recording. The registration page will be available on the page.
Click here for the webinar recording
If you have not registered previously for this webinar, you will have to register prior to viewing to recording. The registration page will be available on the page.
Butts-in-Seats v. Remote Work (April 2023)
Rather than being an equalizer, remote work hasn’t leveled the playing field for employees. It has also presented unique cultural challenges. By now, employers should know a thing or two about the liability risks and HR complications that come with a distributed workforce – but it’s still confusing. And what if remote work simply won’t work for your organization?
In this webinar, we’ll look at the current remote work landscape and use our crystal ball (read: deep knowledge of employment trends from working with tens of thousands of clients) to make predictions for the future.
Click here for the webinar recording
If you have not registered previously for this webinar, you will have to register prior to viewing to recording. The registration page will be available on the page.
In this webinar, we’ll look at the current remote work landscape and use our crystal ball (read: deep knowledge of employment trends from working with tens of thousands of clients) to make predictions for the future.
Click here for the webinar recording
If you have not registered previously for this webinar, you will have to register prior to viewing to recording. The registration page will be available on the page.
Recruiting and Hiring Great Employees (March 2023)
Finding and attracting the best talent is key to building a successful business. In this session, we’ll dig into the basics of what you need to do before starting the hiring process, the best ways to attract talent, and things to be aware of during an interview. We’ll also cover specific interview questions to ask and to avoid. Walk away with ideas to identify and hire the right people for your organization so you can be an employer of choice in your industry.
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Click here for the recording
Click here for the webinar slides
COBRA Basics: Save Time, Money & Avoid Mistakes (February 2023)
80% of employer time spent addressing COBRA questions focuses on a few key areas where mistakes are common. Those mistakes are avoidable! Join us as we break down your basic COBRA obligations and prepare you to be ready when a triggering event occurs. You’ll learn where the common missteps occur and leave with best practice tips and tools to help you meet your COBRA obligations like a pro! Employers with COBRA administrators will also benefit from a better understanding of their obligations.
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Click here for the recording
Click here for the webinar slides
Taking Care of Business: Employee Handbooks (January 2023)
An employee handbook is a powerful tool to communicate your organization’s policies and culture and can help set the tone for the entire employment relationship. It can also form the first line of defense in an employment lawsuit or investigation. If your company doesn’t have a handbook, or it hasn’t been reviewed in the last year, this webinar takes a deep dive into the most important policies for your handbook and what you’ll want to consider when drafting them.
Click here for the recording
Click here for the webinar slides
Click here for the recording
Click here for the webinar slides
2022
OSHA Reporting and Recordkeeping Requirements (December 2022)
Confused about which OSHA reporting and recordkeeping requirements apply to your organization? In this session, we’ll review these requirements – who they apply to, what your company must do for compliance, and when to complete various responsibilities. We’ll review the OSHA 300 forms in detail and will also cover OSHA’s new electronic submission of injury and illness records requirements.
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Click here for the webinar slides
Click here for the recording
Click here for the webinar slides
Pay Equity: What Employers Need to Know (November 2022)
The push for pay equity has been gaining steam and shows no signs of slowing down. The entire country is subject to the federal Equal Pay Act—which became more aggressive in the 9th circuit in 2018 due to a court ruling—and more than half a dozen states have enhanced their own equal pay acts in the past few years, with many more considering such legislation in the future. In addition, numerous states and localities have created salary history inquiry bans and created additional protections for employees who want to discuss their wages. And even in states that don’t pass many of their own employment laws, the publicity around this topic is likely to lead to more federal claims.
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Click here for the recording
Click here for the webinar slides
Classifying & Paying Exempt Employees (October 2022)
In the last few years, there has been more attention than ever on the proper classification of employees. So how do you know if you’re doing it correctly? In this session, we’ll look at the most commonly used White Collar exemptions and how to determine if any of them apply to your employees. We’ll also discuss how to avoid jeopardizing the exemption, and common mistakes such as improper salary deductions.
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Leaves of Absence: Navigating the FMLA & the ADA (September 2022)
Leave management can be complex and confusing for any employer. Between the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA), many employers have a hard time keeping up with all the requirements. In this webinar, we’ll examine key regulations, common issues, and employer best practices to help ensure that you’re taking the appropriate steps when it comes to managing employee leaves. We’ll help you figure out where the FMLA and ADA overlap, how they differ, and how to administer each.
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Click here for the recording
Click here for the webinar slides
Five Termination Traps to Avoid (August 2022)
Is your termination process putting your company at risk? Discover five common mistakes employers make during a termination meeting and how you can avoid them. You’ll get practical tips for how to approach the meeting, how to conduct the termination, and how to communicate the employee’s departure to your organization. After this webinar, you’ll have tools and guidance to effectively manage termination meetings.
Agenda:
Lack of Leadup
Dangerous Reason
A Meeting Without a Plan
Poor Delivery of the News
Mishandling the Aftershock
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Click here for the webinar slides
Agenda:
Lack of Leadup
Dangerous Reason
A Meeting Without a Plan
Poor Delivery of the News
Mishandling the Aftershock
Click here for the recording
Click here for the webinar slides
Preventing & Addressing Unlawful Harassment (July 2022)
When does behavior cross the line in the workplace? Join us as we define unlawful harassment and provide insight into the obligations of employers and managers. With a focus on preventative measures, best practices, and relevant laws, you’ll walk away with tips on the most effective steps to prevent and correct unlawful harassment.
Agenda:
Federal laws
Unlawful harassment
Handling complaints
Q&A
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Click here for the webinar slides
Agenda:
Federal laws
Unlawful harassment
Handling complaints
Q&A
Click here for the recording
Click here for the webinar slides
How to Build a Great Workplace Culture (June 2022)
The culture of your organization determines the rules you live by, the practices you implement, the ways you innovate, the people you hire, and the direction you take your company. In short, whether you’ll be successful and how successful you can be. In this webinar, we’ll cover everything from identifying and evaluating the culture you have, to determining what culture works best given your industry and growth, to the steps you can take to make your workplace awesome.
Agenda:
Define culture
Identify your culture
Evaluate your culture
Improve your culture
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Click here for the webinar slides
Agenda:
Define culture
Identify your culture
Evaluate your culture
Improve your culture
Click here for the recording
Click here for the webinar slides
Cannabis & the Workplace (May 2022)
With recreational and medical marijuana use legal in multiple states, employers are often left wondering what restrictions they can, and want, to have in the workplace. Changes in political and social attitudes complicate the issue as well. We’ll talk through the legal landscape for both recreational and medicinal use, including potential ADA issues.
Agenda:
Cannabis Basics
Federal Laws
State Cannabis Laws
Other State Laws
Policy Considerations
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Click here for the webinar slides
Agenda:
Cannabis Basics
Federal Laws
State Cannabis Laws
Other State Laws
Policy Considerations
Click here for the recording
Click here for the webinar slides
Form I-9: Keys to Compliance (April 2022)
An I-9 audit can be an intimidating event. If you haven’t properly completed or maintained your I-9s, it can be a costly one as well. During this session, you’ll learn critical filing and retention requirements so you can be confident that your organization is compliant. We’ll review the various sections of the I-9 in-depth, discuss the acceptable documents needed to complete it properly and examine the penalties for not complying with the instructions. We’ll also briefly discuss the E-Verify system and provide some best practice suggestions on when to conduct a voluntary internal audit of your I-9 files.
Agenda:
Filing and Retention
The Form I-9 In-Depth
Acceptable Documents
Penalties and Other Considerations
E-Verify
Audits
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Click here for the webinar slides
Agenda:
Filing and Retention
The Form I-9 In-Depth
Acceptable Documents
Penalties and Other Considerations
E-Verify
Audits
Click here for the recording
Click here for the webinar slides
Wage & Hour Done Right (March 2022)
Classifying employees correctly and then paying them the right way based on that classification can be complicated, and when done incorrectly can be very costly for employers. Learn the basics of exempt versus non-exempt classification, and what you need to know about paying non-exempt employees. We’ll discuss recordkeeping, overtime calculations, travel time, and more.
Agenda:
The Fair Labor Standards Act
Employee Classifications
Basic Requirements
Non-Exempt Danger Zones
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Click here for the webinar slides
Agenda:
The Fair Labor Standards Act
Employee Classifications
Basic Requirements
Non-Exempt Danger Zones
Click here for the recording
Click here for the webinar slides
Taking Care of Business: Employee Handbooks (February 2022)
An employee handbook is a powerful tool to communicate your organization’s policies and culture and can help set the tone for the entire employment relationship. It can also form the first line of defense in an employment lawsuit or investigation. If your company doesn’t have a handbook, or it hasn’t been reviewed in the last year, this webinar takes a deep dive into the most important policies for your handbook and what you’ll want to consider when drafting them.
Agenda:
Purpose
Contents
Administration
Reviewing and Updating
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Click here for the webinar slides
Agenda:
Purpose
Contents
Administration
Reviewing and Updating
Click here for the recording
Click here for the webinar slides
OSHA Reporting and Recordkeeping Requirements (January 2022)
Confused about which OSHA reporting and recordkeeping requirements apply to your organization? In this session, we’ll review these requirements – who they apply to, what your company must do for compliance, and when to complete various responsibilities. We’ll review the OSHA 300 forms in detail and will also cover OSHA’s new electronic submission of injury and illness records requirements.
Agenda:
Overview
Reporting
Recordkeeping
Electronic Submission Requirements
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Click here for the webinar slides
Agenda:
Overview
Reporting
Recordkeeping
Electronic Submission Requirements
Click here for the recording
Click here for the webinar slides