Friday, June 16th, 2023
Highlights
isolved version 9.11 includes updates to the employee minimum wage in some locations, information about WA Cares premiums and upcoming changes to how you will log in to isolved, an enhancement to the Adaptive Employee Experience for Managers and Supervisors, and updates to isolved People Cloud and ESS Classic View as part of the modernization effort.
Payroll
- WA Cares premiums begin July 1st for most workers in Washington state
- Increased minimum wage rates go into effect July 1st for some areas of California, Illinois, Maryland, and Washington
Security
- Make sure you’re ready for the changes coming to the isolved login process on June 30th
Adaptive Employee Experience
- Managers and supervisors can now assign employee messages in AEE
Usability
- More screens get a refreshed look to make it easier than ever to manage employees
Onboarding & HR
- Are your I-9 verification processes ready to return to pre-COVID standards? Temporary accommodations are expiring July 31, so learn how to stay compliant with WX.
Payroll
WA Cares premiums begin and new minimum wage rates for some locations
WA Cares premiums begin July 1st
The WA CARES FUND EE tax will automatically be added to companies with an active WA PFL tax set up. For employees who work in Washington, the employee contribution rate is 0.0058 of subject wages, with no cap on wages. For additional information about WA Cares please read this short article in the Help Center.
To block the tax for an employee who receives an exemption, navigate to Employee Management > Employee Pay > Tax Information and click on the Other Taxes tab. Select the State/Federal dropdown option of “Washington” and then select the new Tax Category dropdown option of “State Miscellaneous 4 Employee”. From there follow the standard process for blocking an employee tax.
New minimum wage rates for some locations effective July 1st
When legislation is passed to change federal, state, and local minimum wage rates, isolved system rate tables are automatically updated to help you stay in compliance. But the system will not automatically change employee pay, since you are always in control of what your employees earn.
For step-by-step instructions about how to easily review your employee wage rates for compliance and how to add or change salary/pay rate information, please see the Reviewing pay information for minimum wage compliance article in the Help Center.
The following locations in California, Illinois, Maryland, and Washington have a new minimum wage rate going into effect on July 1st.
In order to support different minimum wage rates, a new geocode has been created for Tukwila, Washington. If you have work locations in Tukwila, please contact your Payroll Specialist to create a new system work location for you.
Adaptive Employee Experience
New feature added to the Adaptive Employee Experience (AEE)
Now messages can be assigned to employees through AEE
The Adaptive Employee Experience gets a new feature! Managers and supervisors can now assign employee messages through AEE. Navigate to Manage > Employees on the Assignment tab of Adaptive to assign an employee message.
To take advantage of this feature, please contact your Payroll Specialist to have the new Adaptive Assignments role enabled for your company.
Security
isolved account migration – June 30th
Have you marked your calendar yet?
On Friday, June 30th, the new login experience will be live for all users. Read Logging in to isolved is getting easier! to make sure you’re ready. Keep your eye out for important information regarding this migration in future editions of the HUB, your biweekly isolved release notes, and emails.
Usability
More employee screens get the modern look and grid style
As a continuation of the isolved screen design refresh, more screens have been updated with the modern look and new grid style. The overall functionality remains the same but they’re easier to navigate. The new screen designs include:
- Columns you can drag to reorganize and click to sort
- Filters on each column so you can group records or limit your view to find just the information you need
- A Search field to easily find specific records
- An XLSX button to quickly export your current view to Microsoft Excel
- Employee grid views include a Field Chooser to add additional columns of information to review your employee populations at a glance
- Employee grid views include Actions buttons or menus on each record that let you add, edit, or delete without having to scroll
Human Resources screen updates
The Certifications screen in the Employee Management > Human Resources > Training and Development > Certifications section has been refreshed. Now you can sort, filter, and group employee certification records and edit using the pencil icon in the Actions column on the right. Use the Search box to find specific records quickly.
You can sort, filter, and search through multiple employee records on the Company Assets screen now. Navigate to Employee Management > Human Resources > Company Assets to test the new features.
Adding new Company Asset and Skill Types is easier too with the updated Client Management screens
Navigate to Client Management > HR Management to use the revamped Company Asset Types screen to view, add, edit, and delete new company asset types. You can tell at a glance which asset types are active since they are separated into categories in the new design.
Navigate to Client Management > HR Management > Training and Development to see the revamped Skill Types screen which received all of the same great updates as the Company Asset Types screen.
Employee Self-Service
It’s easier than ever for employees to update their Certifications in ESS Classic View
Certification Updates have a new look
ESS Classic View screens get the same great features as their employee management counterparts. Employees, managers, and supervisors can Search, Sort, Filter, and Group to quickly locate the right records. The Actions column on the right makes it easy to understand which record you’re editing or deleting. Add new records with the + Add New button in the black bar at the top of the screen.
The Company Asset Updates screen in ESS Classic View and the Employee Self-Service menu in isolved People Cloud get the same modern, intuitive design updates as the Certifications Updates screen.
Onboarding & HR
Temporary COVID-19 Form I-9 accommodations are set to expire
Bring your I-9 processes into compliance before July 31, 2023
Read the Temporary COVID-19 Form I-9 Accommodations Set to Expire article to get ready for the changes to your I-9 verification process.
- U.S. Immigration and Customs Enforcement (ICE) has announced that employers must return to physically inspecting I-9 documents in person by July 31, 2023
- For employees hired between March 20, 2022 and July 31, 2023 when the relaxed inspection requirements were in effect, employers need to go back and physically inspect their documents.
- Learn how to leverage isolved to determine which employees need reinspection and to annotate their I-9s when the inspection is complete
For more information about the changes in the version 9.11 release, contact your Payroll Specialist.