Accruals – making accrual adjustments

Navigating to the accruals summary page

1. In the Main Navigation menu, open the Employee Maintenance folder.
2. Open Employee Information subfolder.
3. Click on the Accrual Summary page.

Adding an accrual adjustment

A System Administrator can manually add an accrual adjustment to an employee’s accruals by following the below steps.

1. After navigating to the Accrual Summary page, move to the Transactions tab.
2. Click on the Add button.
3. Fill out the following fields:
   • Accrual Type – Select the accrual plan in which to apply the transaction.
   • Transaction Type – Choose the transaction type. Options include:
     • Manual Adjustment – Used for all any and all types of transactions. The adjustment will display separately within the Adjust column in the main Balances tab.
     • Manual Accrual – Used to add a manual accrual adjustment. The adjustment will add in to the number under the Accrued columns in the main Balances tab.
     • Manual Carryover – Used for adding a manual carryover adjustment. The adjustment will add in to the number under the Carry column in the main Balances tab. 
     • Manual Taken – Used for adding a manual taken adjustment. The adjustment will add to the number under the Taken columns in the main balances tab.
   • Adjustment Hours – Enter the hours to be adjusted, accrued, carried, or taken, ensuring to use a negative number for anything that must be taken or subtracted.
   • Effective Date – Select or type the date for the adjustment to become effective.
   • Comment – Enter an optional comment to remain with the history of the transaction.
4. Click Save.

Editing an accrual adjustment

A System Administrator can edit a manually created accrual adjustment by following the below steps.

1. After navigating to the Accrual Summary page, move to the Transactions tab.
2. Click on the pencil icon.

• Adjust either of the following fields:
  • Accrual Type – Select the accrual plan in which to apply the transaction.
  • Transaction Type – Choose the transaction type. Options include:
    • Manual Adjustment – Used for all any and all types of transactions. The adjustment will display separately within the Adjust column in the main Balances tab.
    • Manual Accrual – Used to add a manual accrual adjustment. The adjustment will add to the number under the Accrued columns in the main Balances tab.
    • Manual Carryover – Used for adding a manual carryover adjustment. The adjustment will add to the number under the Carry column in the main Balances tab. 
    • Manual Taken – Used for adding a manual taken adjustment. The adjustment will add to the number under the Taken columns in the main balances tab.
  • Adjustment Hours – Enter the hours to be adjusted, accrued, carried, or taken, ensuring to use of a negative number for anything that must be taken or subtracted. Please Note: When entering a negative number, use the minus/dash symbol (Example -8.00), as this will allow the system to calculate the adjustment correctly.
  • Effective Date – Select or type the date for the adjustment to become effective.
  • Comment – Enter an optional comment to remain with the history of the transaction.
• Click Save.

Deleting an accrual adjustment

A System Administrator can delete a manually created accrual adjustment by following the below steps.

1. After navigating to the Accrual Summary page, move to the Transactions tab.
2. Click on the trashcan icon.
3. A pop-up window opens asking to confirm the deletion as it is permeant. 
4. Click OK to delete the transaction.
   • Note: this may only be done for the current period or future manual transactions. Transactions in the past may not be adjusted or deleted. 

Download the User Guide

Accruals- User Guide