The Groups page in Time and Attendance is used to review the pay group assignment of a particular employee. Adjustments to an employee’s pay group due to promotion, leave of absence, etc. can be made here.
Please note that if you are a Workforce Optimization client, employee pay group assignments can be updated in Insperity Premier, via Manage Employees > Overview > Employees. Select the employee name, then Job Information, and scroll to the Time and Attendance section to make the desired change(s). Please contact your Payroll Specialist if you have any questions about how to make this update, which will then import to the Time & Attendance system in real time.
Alternatively, these assignment changes can be made directly in Time & Attendance as follows.
Navigation to the Groups page
- In the Main Navigation menu, open the Employee Maintenance folder.
- Click on the Employee Assignments sub-folder and select Groups page.
Reviewing the Pay Groups page
- Groups:
- Contains multiple tabs that allow adjustments to various group assignments in Time & Attendance.
- Current Assignment:
- Displays the employee’s current group assignment.
- Add New:
- Using the add new plus button allows an administrator to change the employee’s group assignment.
Changing an employee’s pay group assignment
There are various reasons why an employee may need their pay group updated within Time & Attendance. These typically occur when an employee is promoted and no longer required to clock in/out (change to “Salary Exempt”), or an employee goes on a Leave of Absence and should not export hours to payroll (change to “On Leave”), etc. This section reviews the steps for adjusting an employee’s pay group assignment, using the Groups page.
- Select Employee – Choose the employee who requires modification via the master employee drop-down:
- Add New – Select the add new plus button to expand the controls on the page
- Add New – Select the new group from the drop-down and choose the appropriate effective date. This will always be the start of a new pay period.
- Save Changes – Make sure to click the save button to save the changes:
